MINUTES OF THE OWCAM BOARD OF DIRECTORS MEETING HELD ON TUESDAY, JANUARY 8, 2002 AT 8:30 A.M. AT THE RIVERPLACE CONFERENCE ROOM 1730 SW HARBOR WAY, PORTLAND

PRESENT:   Marshall Fant, NW Community Management, Director
                    Bryce Stephens, Multi-Services, Director
                    Alan Crandall, Union Bank of California
                    Rich Thompson, Regenesis

ABSENT:  Cheryl Brendle, CMI, Director

BY INVITATION:   Nancy Knees, CMI

I.  CALL TO ORDER   Marshall called the meeting to order at 8:40 a.m.

REVIEW OF INCORPORATION STATUS  Marshall reported that Vial Fotheringham had completed the paperwork for incorporation and that an application for tax identification number was being completed and filed by Rich Vial. Bank accounts for the corporation will be opened as soon as the tax id number is received.  It was noted that Rich Vial is preparing the corporation documents without charge.

II. OPERATING BY LAWS   Marshall was unsure as to whether Vial Fotheringham was drafting by-laws for the corporation. Rich will contact him about this matter.

CONFIRMATION OF BOARD AND OFFICERS   The current Board of Directors is an interim Board and the current slate of officers will serve until the first official election. The timeframe for the election will be established in the yet unwritten by-laws.

The following slate of officers was ratified:

President:  Marshall Fant, Northwest Community Management
Secretary:  Cheryl Brendle, Community Management Inc. (CMI)
Treasurer:  Bryce Stephens, Multi-Services (MSI)

III.  FINANCIAL AND MEMBERSHIP REPORT – RICH THOMPSON  Discussion followed regarding the charter, manager and service provider members that have thus far committed to join the organization.

 Discussion followed regarding the requirement that Charter Member Community Management companies need to register their 4 managers that will fill the 4 memberships included with Charter Membership.

ACTION  Rich will send a reminder email to the Community Management companies.

A motion was made, seconded and carried to open a bank account in the name of OWCAM at Union Bank of California.

ACTION Bryce will contact Peggy Torrence at UBOC to set up bank account.

IV.  WEB SITE STATUS  Rich reported that the web site set up had been completed as of Friday, January 4, 2002.

Proposed information to be included on the web site included:

ACTION  It was agreed that Rich would build and edit the web site, as he has experience doing that. 

Discussion followed regarding acquiring a mailing address and phone number for the organization.

ACTION  Rich will research renting a post office box; Marshall will research cell phone and pager rates as a means of contacting a point person for the corporation.

VII. STANDARD MEETING AGENDA  Discussion followed regarding meeting agendas. The OWCAM steering committee had determined that on odd numbered months, the Board of Directors would meet and on even numbered months, an educational program would be presented for all members. Meetings will be held on the second Tuesday of each month, and begin at 8:30 a.m.

Discussion followed regarding the educational programs. The Board feels it is important to limit the number of vendors that attend to provide educational information and not use the forum as a sales pitch for their company.

VIII. CONSIDERATION OF FORUM SPONSORSHIP  Discussion followed regarding sponsorship of the educational forums. Alan suggested that sponsors should pledge $100 per program, up to 5 sponsors per program, and should be limited by having only one of each type of vendor sponsor any program. Alan offered to be the banking sponsor of all of the 2002 programs.

Discussion followed as to whether that would conflict with the Service Provider membership, which allows one opportunity per year to address the membership. Discussion followed regarding limiting sponsorship by any one vendor to 3 of the 6 meetings.

IX. EDUCATIONAL FORUM TOPICS   Discussion followed regarding possible topics for educational sessions, including a possible Vendor Forum in the fall. Proposed topics for bi-monthly meetings include: 

February      Rich Vial, Changes to statute that affect managers.
April             Landscape, (General Tree Service?)
June             Running Successful Meetings

Other possible topics could include differences between Washington and Oregon laws, dry rot and construction problems, security and police issues.

It was decided that a full or ½ day seminar and vendor forum would be scheduled for October.

ACTION:  Alan and Rich will contact members of the Seattle CAI for information/advice on putting together a good, motivational program for managers.

Marshall will establish a committee for organizing the seminar.                 

X.    ALTERNATE MEETING LOCATIONS  Discussion followed regarding meeting sites.  Marshall offered to host future Board meetings at his office in Tigard.

XI.   ADJOURNMENT  The meeting was adjourned at 9:40 a.m.